Immigration and Sponsorship

Vira International Ltd. will be happy to assist you in making an application for a License to be a sponsor under the point based system for Tier 2 or Tier 4. Please contact anjum@vira.co.uk.

Companies who will be sponsoring migrants have to comply with the following under mentioned staffs:

The Sponsoring companies have to appoint staff assigned for following roles:

Key Contact
Authorising Officer (AO)
Level 1 User
Level 2 User

The coordinator of any issue regarding documents, payment or application, will be the key person to contact.

Any issue related to documents, payment or application issue will be addressed by the Main Contact.

That Authorizing Officer will be designated as the Key Contact Person and f he/she is not likely to take the responsibility, then another personnel is to b appointed on his/her behalf from the company itself. For the purposes if Compliance or Account Management, that newly appointed personnel should also maintain contacts with the UK Border Agency.

These set of responsibilities are assigned to another staff member of the company, If the AO is not likely to take the ownership of the Key Contact role. The Key Contact also maintains the contacts with the UK Border Agency.

Duties of a Sponsor:

Record Keeping Duties:

It is the responsibility of every sponsor to follow and maintain every document and record so that they can refer whenever needed. They should also make these documents available to the responsible staffs of Border and Immigration Agency, whenever requested.
The Sponsor is responsible for maintaining all the documents and records for their reference as well as for the Border and Immigration Agency staff, on request.
Photo state copy or electronic copy of sponsored migrant’s passport and other valid documents must be maintained properly. Other vital documents such as his or her ID card must be presented whenever needed. This work as evidence that the personnel is entitled to study or work.
Copy of the passport and other valid documents of the migrant must be maintained properly by the Sponsor in photo or electronic form. Also the vital documents that serve as evidence for entitlement for study or work (for. e.g. ID card of the migrant ) must be presented when deem necessary.
It is important to update every detail of the sponsored migrant. The details could be contact numbers, address and other vital information.

Reporting Responsibilities:

If any migrant worker of the sponsor is not present on the first working day, then must be reported immediately. This report must be registered within the first ten days of the worker’s non presence at work. At the same time, the reason for absence should be included in the report.
If the sponsor has not permitted the worker to take leave and in spite of that the worker does not attend work for ten or more days, then the report must be presented on the 10th day.
If the worker is not willing to continue work, then report must be presented for the termination of contract within ten working days. This is applicable in both the situations - if the worker opts for discontinuation or the sponsor decides for his/her termination.
When the worker is for any other immigration category, which means the sponsor is not sponsoring that personnel anymore, the report must be presented in such case.
If the workers feel any vital change in the working condition, then it is essential to present the report.
If there is any hint that the working has breached the contract or the terms and conditions regarding the employment status.
If there is any vital change made towards the circumstances of the sponsor.
Report must be presented regarding the details of intermediaries or third parties who played any role in the employment of the migrant worker.

Following Law and the Rules

Good human resource systems and compliance must be in place to allow the company and the Home Office to monitor and keep records of the migrants employed.

Please email anna@vira.co.uk for assistance with HR audits and help with putting systems in place.

Complying with the Law:

Co-operating with the United Kingdom Border Agency:

In order to allow the Border and Immigration Agency to manage the system properly, all sponsors must also comply with the following duties:

Allow the Border and Immigration Agency's staff access to any of its premises on demand. Visits may be either prearranged or unannounced.
Adhere to any action plan set by the Border and Immigration Agency.
Seek to minimise the risk of immigration abuse by complying with any good practice guidance that the Border and Immigration Agency or that any sector body may produce for sponsors in particular tiers or sectors, with the Border and Immigration Agency's agreement.
Pay all migrant workers by bank transfer.